Your mailbox is one of the most essential parts of your daily work routine. It is the most preferred way of all your formal or business communication and thus your mailbox should always be kept under your control in an organized manner. Try to organize all the communications you make via email and ensure that your mailbox looks professional and spam-free at all times. Keeping your email inbox under control is not a very difficult task if you apply these basic email management tips and recommendations:
1. Take Immediate Action
There is no sense in wasting time after you receive an email. Quick decision making and immediate action will enable you to keep your email inbox under control. Otherwise, more messages will pile up and you will have difficulties managing all the important things at one time. When you browse through your inbox, delete the unwanted emails immediately and take necessary measures to stop spam. Also, archive emails that do not require a reply to work on them later. Handle the important emails on a priority basis and let the sender know by replying that you have received it and will be in touch shortly.
2. Avoid Promotional Emails
This step is extremely important to keep your mailbox clean and free from unwanted messages. It is always better to avoid promotional emails as they mostly serve the purpose of sending advertisements and marketing stuff which will quickly fill up your mailbox. Therefore, it is very important to unsubscribe from emails that are not necessary and keep your mailbox organized. Less promotional emails mean less hassles of deleting and cleaning them up and you can concentrate on more important work. If you don’t want to delete all emails manually and unsubscribe from newsletters one by one, you can use an email management app (read more about how to unsubscribe from emails with Clean Email) to do it automatically.
3. Organize Your Inbox With Labels & Folders
Efficient organizing and grouping of important emails as per their subject and priority are one of the primary ways to keep your inbox under control and avoid any miscommunication between your colleagues, employees, and clients. You can easily mark your emails with specific labels or categories and sort them in groups for easy access. The better you keep your emails organized and arranged in groups the easier it will be to find them at the time of need. Make sure that the subject line of each email is search-friendly before your archive and save it for the future.
4. Use Different Email Address
The other easy way to keep your email inbox under control is to have a separate email address for your personal and professional needs so that you can create a line between your personal and professional communication. In this way, you will be able to attend your work-related emails all at one place and they will not get mixed up with the informal ones. This will also result in less unwanted emails and spam messages.
Thus to conclude we can say that keeping your email inbox under control is not a big deal at all. Simply follow the above-mentioned tips and have complete control and peace of mind regarding your mailbox.